Executive Search Candidate Pipeline Service — We Book Qualified Candidate Conversations

Industry data suggests retained firms lose $12K-$18K monthly in unfilled pipeline capacity. We fill them predictably.

Book a 30-Minute Pipeline Audit See How It Works

One placement ($20K–$50K) covers 10–25 months of our service. No long-term contracts. No monthly minimums after trial.

Includes access to your live client dashboard from day one.

What We Do

VettedAppointments provides executive search candidate outreach and appointment booking services for retained search firms. We handle the entire candidate pipeline — from research and outreach to scheduling qualified candidate conversations directly on your calendar. Our compliance-first approach sources candidates from public professional profiles, ensuring GDPR/CCPA compliance. Executive search firms use our service to fill their candidate pipeline predictably so recruiters can focus on interviews and placements instead of outreach administration.

Weekly qualified calls delivered directly to your calendar — no more chasing candidates or ghosted meetings

Compliance-first outreach — GDPR/CCPA compliant, no purchased lists, documented legitimate interest

Live dashboard reporting — calls booked, show rates, quality scores, pipeline value updated hourly

Month-to-month flexibility — no long-term contracts, cancel anytime after trial period

The Real Problem With Growing Your Executive Search Firm

Most executive search teams tell us outreach takes up the majority of the week — we hear it in every discovery call. Every hour spent on research, outreach, and scheduling is an hour not spent closing placements.

The Pipeline Gap

Cold outreach, LinkedIn sequences, and email follow-ups eat up your team's day. Candidates ghost calls. Your pipeline dries up while you're busy doing admin work.

Candidate No-Shows

You spend hours researching and reaching out to qualified candidates, only to have them cancel or reschedule at the last minute. Scheduling back-and-forth kills momentum.

Time Sinks, Not Placements

Every hour spent on research, outreach, and scheduling is an hour not spent closing placements and earning commissions. Your senior recruiters are doing junior-level work.

What if your team could focus entirely on what they do best—interviewing, placing, and winning business—while we handle the pipeline generation?

Why Executive Search Firms Choose Us

Focus on what you do best. Let us handle everything that keeps you from closing deals.

Qualified Calls Delivered Weekly

Consistent candidate conversations booked directly on your calendar. No more chasing—no more ghosting. Just qualified candidates who show up ready to talk.

GDPR Compliant Outreach

Your candidate data is handled with care. Strict data handling protocols, zero tolerance for spam, and full compliance with GDPR regulations.

Month-to-Month Flexibility

No long-term contracts. No monthly minimums after trial. After your trial period, you can cancel anytime. Your risk is minimal.

How We Fill Your Pipeline — In 3 Steps

Sound complicated? It's not. We handle everything from Step 2 onward. Your only job after onboarding: show up to the interviews.

Discovery

We start by understanding your ideal candidate profile, target companies, and placement requirements. You provide access to your ATS and LinkedIn Sales Navigator.

Deliverable: Candidate Ideal Profile Document

We Research and Book

Our team researches and identifies qualified candidates, builds targeted prospect lists, and handles all outreach, follow-up, and scheduling.

Deliverable: Curated candidate shortlist with booked meetings

You Interview

Qualified candidates show up ready to talk. Your team conducts interviews and focuses on placement decisions. We handle the pipeline, you close deals.

Deliverable: Candidate conversations on your calendar, every week

Ready to Fill Your Pipeline?

Book a 30-Minute Pipeline Audit — see exactly how we would approach your candidate pipeline

Book a 30-Minute Pipeline Audit
Illustrative Example

How It Works: A 50-Person Retained Search Firm in Financial Services

Imagine a retained search firm specializing in financial services with a team of 50 researchers and recruiters. Their challenge: sourcing senior CFOs and finance directors for private equity-backed portfolio companies.

Here is how our process would work:

We would start by mapping their ICP — ideal candidate profiles across target sectors (PE-backed industrials, tech-enabled services, healthcare). We would build a compliance-first outreach sequence tailored to the sensitivity of finance leadership moves. Then we would deliver 8-12 qualified candidate conversations per month directly to their calendars.

The ROI is clear: At $899-$3,499/month, that is $75-$117 per qualified call vs. $500+/hour for internal recruiter outreach time. One successful placement at $20K-$50K covers months of our service.

Investment

Simple, transparent pricing. No hidden fees. Cancel anytime after your trial.

Single Meeting
$159/meeting

No setup fee

  • 1 qualified candidate call
  • ICP mapping included
  • Compliance-first outreach
  • Post-call summary report
  • No commitment required
Book a Meeting
Entry
$899/mo

Setup: $299 one-time

  • 8-12 qualified calls/month
  • ICP mapping and research
  • Compliance-first outreach
  • Weekly reporting dashboard
  • Email support
  • Cancel anytime
Start Entry
Professional
$1,799/mo

Setup: $499 one-time

  • 15-20 qualified calls/month
  • Everything in Entry, plus:
  • Dedicated account manager
  • Priority candidate research
  • Custom outreach sequences
  • Strategy consultations
Book a Discovery Call
Enterprise
$3,499/mo

Setup: $999 one-time

  • 30-40 qualified calls/month
  • Everything in Professional, plus:
  • White-glove onboarding
  • Expanded candidate volume
  • Quarterly business reviews
  • SLA guarantee
Contact Sales

ROI-Focused Pricing: Single Meeting at $159/call. Entry at $899/mo delivers 8-12 calls ($75-$112/call). Professional at $1,799/mo delivers 15-20 calls ($90-$120/call). Enterprise at $3,499/mo delivers 30-40 calls ($87-$117/call). All tiers cost less than $500/hour for internal recruiter outreach time. One successful placement ($20K-$50K) covers months of service.

How We Book Qualified Meetings

Targeted List Building

ICP-mapped C-suite contacts across your target verticals. Every prospect is researched and verified before outreach begins.

Personalized Outreach

Multi-channel, compliance-safe messaging tailored to each prospect's role, firm, and recent activity. Professional communication at scale.

Calendar-Ready Handoff

Qualified, pre-vetted prospects delivered to your calendar with briefing notes. You arrive ready to interview, not ready to research.

Frequently Asked Questions

VettedAppointments is an executive search candidate outreach and appointment booking service. We handle research, outreach, and scheduling of qualified candidate conversations for retained search firms. Our service delivers pre-vetted candidates directly to your calendar so your team can focus on interviews and placements.

Pricing tiers: Single Meeting at $159/meeting, Entry at $899/month ($299 setup), Professional at $1,799/month ($499 setup), and Enterprise at $3,499/month ($999 setup). All plans include month-to-month flexibility with no long-term contracts.

We serve retained executive search firms across all industries. Our client base includes firms specializing in financial services, healthcare, technology, industrial, and professional services. Our compliance-first approach works for any sector targeting C-suite and senior leadership candidates.

Calls per month depend on your plan: Entry delivers 8-12 qualified calls, Professional delivers 15-20 qualified calls, and Enterprise delivers 30-40 qualified calls per month. Single Meeting tier provides 1 call as needed.

Cancel anytime with no penalties. After your trial period, all plans are month-to-month. If you are not satisfied with candidate quality, we offer full refunds on setup fees and will replace unqualified candidates at no additional cost.

After your trial, choose the plan that fits your pipeline: Entry at $899/month (8-12 qualified calls, $299 setup), Professional at $1,799/month (15-20 qualified calls, $499 setup), or Enterprise at $3,499/month (30-40 qualified calls, $999 setup). All plans are month-to-month with no long-term contracts.

Absolutely. We are GDPR and CCPA compliant with strict data handling protocols. Your candidate data is never sold, shared, or used for any purpose outside of your engagement. We operate with zero tolerance for spam and maintain detailed audit logs of all outreach activity.

Why We Built This

We built VettedAppointments after watching our own recruiting team get buried in outreach. Senior recruiters spending half their week on LinkedIn sequences and email follow-ups — time that should have gone toward placements, client relationships, and closing deals. We realized there had to be a better way. So we built one. VettedAppointments is our solution to the pipeline problem every retained search firm faces but nobody talks about. We are not an agency — we are your outsourced outreach team, built specifically for executive search.